Writing good meeting minutes can save time and money.
Succinct minutes that capture the purpose of the meeting and its agreed outcomes are a record that can be referred back to and be used for follow up purposes later. Good minutes are concise and to the point, but at the same time, they do not leave out critical information.
They also may have different ideas about what was agreed. If there are no minutes, then important tasks will be forgotten or not achieved by the due date.
Creating meeting minutes provides a written record of what was agreed at a meeting. Good meeting minutes tell people what was decided and what they need to achieve and by what date. When meeting minutes are received it jogs memories about tasks that people need to do.
If a task is not performed then you can refer back to the meeting minutes and follow up on it. Without meeting minutes, you have no recourse if an action was not carried out.
In the worst case, if meeting minutes are not written you may end up having to repeat the meeting. here
In some instances, meeting minutes may be required for legal reasons. An example of this is where local bylaws require it for certain types of organizations. Also, they may be required for disciplinary meetings with employees. Getting into the habit of taking meeting minutes is good practice. When you are writing meeting minutes you need to include different kinds of information.
You should include check this out reason for the meeting, what it was about and where and when it was held. It is important to include a list of the attendees — both their first and last names.
If you are not sure, you need to ask to make sure that you get the names right, otherwise your meeting minutes may be a source of irritation for attendees. If someone did not attend but it was important that they did, this should be included. For example, How To Write The Minutes Of The Meeting decisions cannot be made without a particular person being present.
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5 steps how to write effective minutes
Why write meeting minutes? What needs to be included?
There are three other main items that should be included in your minutes: What was achieved during the meeting. Decisions that were made at the meeting. Your minutes will serve as a written record that these decisions were made.
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Any actions that were agreed. In this case you should include the action itself, who it was assigned to, and the date it should be completed by. Finally, if a follow-up meeting was agreed on, this should be mentioned.
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