As we all know writing minutes is a basic skill for assistants and we have probably written more over the years than Stephen King has writing novels.
I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. As you can imagine I got quite good at bashing out minutes without much thought behind them but no matter how easy I found writing the minutes the process still took forever.
Remember that minutes should capture the three points below — nothing more nothing less:. The format for your minutes should be consistent and ideally you should be working from one template. Try and get the notes typed up as soon as possible, ideally by the following day.
Also if you get the minutes circulated quickly you will give those with actions an early reminder to complete their work, which saves you time chasing them when the next meeting rolls around.
Unless it is relevant to the key agenda points leave this dialogue out of the minutes.
As the minute taker try to remain neutral when typing up your notes. So a few years ago I wrote out a list of 50 handy verbs that I could slot into the minutes as and when I needed them.
Here is the list:. This comes with time but getting a real sense of what people are discussing in the meeting makes writing the minutes up afterwards a lot easier. Try to read the papers beforehand and get to grips with the details. During the meeting listen more than you write and summarise the details at the end of the discussion.
The more you listen the easier you will find subsequent meetings. Past tense in the 3 rd person.
How to Take Minutes at a Business Meeting
This is the grammar to use when writing minutes, for example: Nicky Christmas agreed to distribute the minutes as soon as possible. I would also recommend using initials rather than full names to save some time but this is a style choice and may not be suitable for all companies. If a report or paper has been circulated during the meeting there is no need to write any of this detail in the minutes. Simply state that the paper was noted by the Committee and any action points arising from the discussion.
Proofread your work once finished. I tend to get everything on the page as quickly as possible and then go back a day later to tweak the wording and sentence structure. The minutes will probably be proofread by at least two other people before they are finally circulated so be prepared that some of your work will be changed anyway.
Click here for more tips on minute taking. Tips on good minute taking.
A simple and comprehensive guide on how to write effective meeting minutes that will impress your notes taken during meetings. Write in the same tense. Jun 01, · How to Take Minutes. distribute a single piece of paper (more for very large meetings) with space for each person to write their name and contact. Creating meeting minutes that capture critical and actionable information saves you time and money. Simple tips on how to write meeting minutes quickly and easily. Think about your meetings and the meeting notes that follow them: Tips for Writing Meeting Minutes. If you want to write notes and minutes easily and. A roundup of meeting minute templates for board meetings find a comprehensive selection of free meeting minutes templates for to write out the.
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