A summary is a concise account of the main points in a document. Some of the terms used to describe summaries in business writing are: How you approach writing a summary depends on what type of document you are summarising.
I am writing here about board papers, but a short summary could be used in other types of writing, such as memos or minor business cases. Short summaries are not stand-alone, because directors must read the rest of the paper. Directors can read the rest of the paper with a greater here of the issues.
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Another argument against a summary is that it makes the paper repetitive. This is true, but a small amount of repetition is OK as long as the summary is not a copy-and-paste of material in the body of the paper.
When directors are reading the rest of the paper, there should be no surprises. They know what they are reading about and why, and are looking for your reasoning and supporting evidence. There is never a right and wrong way to approaching writing — it is the end result that matters. Having said that, I suggest you write a draft summary first to crystallise your thinking, and lay Paragraph Starters Essay Expository foundations for the rest of the paper.
To do this, you must be very clear about what you continue reading asking for or what you want to say. They may not share your knowledge of the topic, and they are looking at the issue from a different perspective. The best way I know of clarifying your thoughts is to How To Write Business Offer ask yourself questions: If you find yourself going round in circles, find a friend or colleague and talk through your paper.
Often saying things out loud helps us articulate our ideas — we use simpler words and explain things more thoroughly. Come How To Write Business Offer to your summary once you have finished the paper, and refine it.
Given that the summary is only a few paragraphs or bullet points, each word must count. Update on Mangrove Rehabilitation Project In alignment with our corporate social values, the Mangrove Rehabilitation Project aims to replace mangrove habitat affected by mining activity.
The Environment Protection Authority EPA originally had concerns about the re-use of fill material from the site, but this issue has been addressed. The body of the paper would state how. Long summaries are often stand-alone. For example, in a substantive document, the summary may be written for a business audience who may not read the rest of the document. The summary may also be used in other contexts, such as a website or brochure.
Recommendations and next steps may also be included in the summary. Because long summaries serve a different purpose, they require a different approach. You may jot down a few points as you are writing, but I suggest writing the summary at the end.
Otherwise you could fall into the common traps of writing an introduction or background statement rather than a summary. Read your document right through. You could highlight or underline words or even copy and paste sections into your draft. Copied extracts will need rewriting to make them more concise.
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Once you are clear about your content, treat your summary as a stand-alone piece of writing. Start with what is most important for your readers and then structure your ideas so your writing flows well. When you have finished, ask yourself if click summary is a comprehensive overview of the document and check your language.
Your report may be technical, but your summary is for a lay audience. Your language must be clear and simple.
Let common sense rule. If you do use an acronym, the usual style rule applies — spell it out the first time you use it and put the acronym in brackets. Then use the acronym in the rest of the summary. In a long summary, I would spell out the acronym again in the body of the report, but there is no need to do this in a short summary.
If you only use the term once in a long summary, ask yourself if you should use an acronym at all. Yes, subheadings are useful, especially in long summaries, to convey your messages. Keep them short and specific. A short summary may be entirely bullet points, especially in a noting paper. A decision paper and long summary will have a more narrative structure, but you can use bullet points to back up points. Writing a good summary is one of the most difficult, but important, aspects of business writing.
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Notify me of new posts by email. The second edition of Write to Govern is now available. WednesdayApril 19 th By Mary Morel April A summary is a concise account of the main points in a document. Short and long summaries How you approach writing a How To Write Business Offer depends on what type of document you are summarising. How to write a short summary in a board paper I am writing here about board papers, but a short summary could be used in other types of writing, such as memos or minor business cases.
What information should go in a short summary? A short summary should: Make a brief statement about the key messages in the paper Provide enough context for the key messages to make sense Alert directors to anything they should pay particular attention to, such as strategy, risk, finances or reputation When directors are reading the rest of the paper, there should be no surprises.
Where to start when writing a board paper summary There is never a right and wrong way to approaching writing — continue reading is the end result that matters.
Is it clear in a decision paper what I am asking for and why? Is it clear why I have written this noting paper and what I want directors to understand? Have I alerted them to anything they should pay particular attention to? Noting paper summary Update on Mangrove Rehabilitation Project In source with our corporate social values, the Mangrove Rehabilitation Project aims to replace mangrove habitat affected by mining activity.
How to write a long summary Long summaries are often stand-alone. Write long summaries last Because long summaries serve a different purpose, they require a different approach. Style questions about summaries Question: Can you use acronyms in summaries?
Can you use subheadings in summaries? Can you use bullet points in summaries? Learn more Learn more about writing board papers with my online course, W rite to Govern. Leave a Reply Click here to cancel reply.
Small Business Proposal Writing A to Z
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